Club Constitution

1 Any individual may request membership to Fleetwood Kite Club,, in order for that application to be successful the applicant must hold valid BPKA issued insurance. It is the individual member’s responsibility to ensure that insurance is current whilst they are a member of Fleetwood Kite Club. If BPKA insurance expires membership of the club will be suspended until the member provides evidence of renewal to the membership secretary.

5.1.1 Full Membership

A member will receive a certificate of membership, a copy of the constitution and News Letters, eligibility to enter all events, attend committee meetings as an observer, attend the Annual General Meeting, vote at the Annual General Meeting and stand for a committee position.

The committee shall have the power to terminate or suspend membership of any members or visitors whom it considers guilty of gross misconduct. Gross misconduct that will lead to termination of membership is defined as any act, which is detrimental to the good conduct of Fleetwood Kite Club affairs. The following are examples of gross misconduct that may lead to the termination of membership, the list is not intended to be exhaustive;

Contravention of safety rules which could affect the safety of another member or member of the public.
Making false statements about the club or any of its members to any person.
Misuse of Fleetwood Kite Club accounts.
Assaulting or injuring any fellow club member or threatening or attempting to do so.
Falsifying an application form or giving false information relating to your application.
Failing to comply with the data protection act.
Harassing, discriminating against or bullying any fellow member.
Bringing Fleetwood Kite Club into serious disrepute.
Inappropriate behaviour at club events.
Damaging, destroying or removing without permission club property.

6. Terms of Subscription & Year

The financial year for the club will be from the 1st November each year, unless otherwise determined by the members present and voting at the Annual General Meeting.

Fleetwood Kite Club is a non-profit making club annual subscriptions shall be asked of its members. Additional charges may however be made to cover any costs incurred whilst holding an event (social or sporting), or to cover any license fee cost payable to land owners/councils. All decisions on costs to the club will be put before the club at meetings. Voluntary contributions to club costs will be accepted and accounted for by the Treasurer.

7. The Committee

The committee shall consist of a Chairperson and at least three voting officers with one non-voting officer as follows:

Voting - Chairman, Secretary, Treasurer, Club Trainer, Press Officer, Junior Representative, Child Protection Officer, Funding Officer and Honorary Member.

8. Duties of the Committee

The general management of the club shall be vested in the committee.

The committee shall meet not less than three times per year to discuss club matters and correspondence.

The committee shall have the power to appoint sub-committee's and co-opt members at its discretion.

The committee shall organise club events.

9. Roles of Committee Members

Chairperson - The Chairperson will chair the Committee and the Annual General Meeting and perform duties for furthering the aims and objects of the club as may from time to time be determined.
Treasurer - The Treasurer shall keep the accounts of the club and shall prepare the annual statement of accounts and balance sheet, which after audit will be circulated amongst the members at the Annual General Meetings. He/she must provide a financial statement of the club when called upon to do so and warn club officers of any concerns.
Secretary - The Secretary shall conduct the correspondence of the club and have custody of all documents belonging to the club. He/she shall keep full and correct minutes of all meetings. At present he/she will also be responsible for the processing of all members applications, enquiries regarding the club & membership, full records of members, general circulars and notification to members. Membership forms will be kept for seven years.
Club Trainer - The Club trainer shall be available for training upon request. The trainer should have appropriate certification to show that they are qualified to be able to train (BBC/PKSF) and hold both a current certificate to indicate such and also the appropriate insurance. The Club Trainer may if he/she wishes charge for their services.
Press Officer - The press officer shall be responsible for producing and distributing a Newsletter as and when required, the Producing and upkeep of any Club Notice Boards and liasing with media contacts.
Honorary Member - The Honorary Member will be elected by Club members to represent their views at any committee meeting.
Junior Representiative - will be elected by members and will represent the youth of the club at committee meetings.
Child Protection Officer - will be appointed by the club committee and will be a point of contact for parents & individuals who may have issues regarding child protection (see child protection policy)
Funding Officer - will be appointed by the committee as a liason for funding arrangements e.g. gaining monies for club use from various sources such as government grants or sports burseries.

10. Election of Officers

All officers shall be elected at the Annual General Meeting.

Each candidate shall be proposed and seconded by two members and in the case of an uncontested position there shall be no vote.

The committee shall have the power to fill vacancies occurring during the year pending the next Annual General Meeting.

11. Meetings

The Annual General Meeting.

The AGM of the club will be held in November each year, the start of the club year.

To receive a report from each committee member, accounts for the year and estimates for the ensuing year.

To confirm the election of the committee.

To decide on any resolution which may be duly submitted to the meeting.

To determine members subscription.

To consider and if approved, sanction and duly make alteration to the rules, insurance and conditions.

Notice of the Annual General Meeting At least 28 days before the AGM, notice of such meeting, and of the business to be transacted there at shall be sent to all members.

11.3 Resolutions

Any member desirous of moving any resolution at the AGM shall give notice there of in writing to the Secretary within 14 days from issue of notice.

Any member may request an Extraordinary General Meeting giving 28 days notice to the committee and all Club Members.

11.3.3 Any resolution passed must have a quorum of 35% or higher of the total membership and can decide a resolution providing a majority vote of 51%.

11.4 Voting

The Chairperson shall have the casting vote in the case of a tie.

If there is a need for a vote to be taken at the Annual General Meeting this shall be done by a show of hands of the members present, and the result standing.

11.5 Committee Meetings

These shall be called from time to time at a frequency of no less than three per year.

Any member wishing to receive notification of the meetings must lodge their request with the Secretary. Notification will be sent out 14 days prior to the meeting.

Any member may attend in the capacity of spectator.

Any member may propose a resolution in writing at least 7 days prior to the meeting to the Secretary and at the meeting present their proposal for consideration by the committee on behalf of the members.

12. General Procedures

Any service of notice shall be by email to the last known address of the member and deemed to have been received on the 2nd day after sending.

All cheques drawn on behalf of the club shall be signed by two officers of the committee.

The assets of the club are held by the committee of the club as trustees.

The club may be dissolved whenever a resolution to dissolve has been passed by a simple majority of 3/4 of the members who are present and a vote at a General meeting especially called for the purpose, which 21 days clear notice specifying the purpose has been duly given. The dissolution shall be carried but by the committee who shall have the power to dispose of any assets held by or on behalf of the club and any assets remaining after payment of its debts and liabilities shall be paid to a charitable institution or institutes nominated by the committee.

13. Personal details of all club members must be protected in accordance with the current Data Protection Act.

14. The child protection officer will maintain and develop the child protection policy. He / She may appoint a sub committee to assist as and when necessary on approval of the committee.

15. The club will continue to develop the emergency action plan & rehearse the plan at least once a year

16. The committee has developed an “incident form” to be used by all club members in such an event this form has been approved for use by the Department for Work and Pensions and complies with the Data Protection Act.

Mo	Tu	We	Th	Fr	Sa	Su
			1	2	3	4
5	6	7	8	9	10	11
12	13	14	15	16	17	18
19	20	21	22	23	24	25
26	27	28	29	30	31